You’ve decided that you are going to quit your job. Now there’s only one thing left to do— inform your current employer that you intend to leave.
When you are about to leave a job, it is customary—and often required—to write two weeks’ notice. This letter allows you to notify your employer that you intend to resign, giving them time to prepare for your departure.
In this guide, we’re going to discuss what a two weeks’ notice is, why you should write one, and walk through a few tips to help you write a professional two weeks’ notice. We’ll also give an example of what a two weeks’ notice looks like, which you can use as an inspiration when it’s time to write your own.
What Is a Two Weeks’ Notice?
Two weeks’ notice is a procedure where you notify your employer that you intend to leave your current position, at least two weeks in advance of your planned resignation.
Submitting this notice gives you time to fulfill any important work obligations, and wind down your work at the organization.
After you have submitted your two weeks’ notice, you may be asked if you can train your co-workers on how to perform some of your core responsibilities. You may also have to participate in an exit interview, where the business will seek feedback on your experience working there and how they can improve.
Not only does a two weeks’ notice give you time to transition, but it also helps an employer prepare to fill your role. Upon submitting the notice, an employer may decide to immediately start looking for new employees, so that your work will be covered.
Why Should I Write a Two Weeks Notice Letter?
Writing a two weeks notice letter is important for a few reasons.
In the modern workplace, submitting a two weeks’ notice has become common courtesy. If you intend to leave a job, it is seen as respectful to give your employer—who has supported you and trained you—advance warning of your leaving the company.
It is important to maintain a good relationship even with your former employers. This is because you may have to depend on them for references in the future. In addition, if you want to stay connected with some of your co-workers or former boss after you leave, it is important that you leave on good terms.
In addition, writing a two weeks’ notice letter is required in some cases. Even in the cases where it is not, having a written record of your intent to resign is always a good idea. This will reduce the possibility of any conflict between you and your employer about your intent to leave, and will help an employer keep better track of your departure.
How to Write a Two Weeks’ Notice
The first step toward leaving your position is informing your manager in person. While this is not a requirement, it is seen as a good practice to speak in person with your manager and discuss your intent to leave. This approach gives your manager an opportunity to ask follow-up questions.
Once you have notified your manager that you intend to leave, you can then provide them with an official two weeks’ notice which formalizes your intent to leave. You may choose to provide this letter in your discussion, or after you have finished your conversation with your manager.
There are a few components that make up the body of a two weeks’ notice letter. They are:
#1: Intent to Resign
Your two weeks’ notice should fill one core purpose—to state that you intend to leave your position. When you are writing your letter, make sure that you are clear on your intent to resign, and provide a written date on which you are going to leave your position.
Providing a written date of your last day reduces the chance of any confusion, which should make the process of leaving the company smoother.
#2: State Your Reason for Leaving
Optionally, you can state the reason as to why you are leaving the business. For instance, you could say that you were looking for a new challenge in your career, or that you were extended an offer for your dream job and you were not able to refuse it.
If you do state a reason for leaving, maintain a positive tone. This will help ensure that you do not come across as ungrateful for the opportunities you have been given in your current job.
#3: Thank the Employer
Two weeks’ notice letters often include a statement of gratitude. For instance, you could mention how grateful you were for all the opportunities to take on leadership roles, or for the progress that you were able to make while serving the company.
This is a good way to remind an employer that you appreciate them hiring and assisting you in your working career, and will help you leave on more positive terms.
#4: Discuss Next Steps
Toward the end of your email, you should be clear on what your next steps are going to be. If you want to discuss working part-time until your transition is over, this would be a good time to mention it. Or if you are content working on the same terms until your last day, you should state so in this section.
Even if your next steps are obvious—like fulfilling your current tasks—being clear on what your boss can expect from you going forward is essential. Indeed, everyone who switches jobs has different needs, and the last thing you want is for your boss to misunderstand what you are looking to get out of this move.
In this section, you may even want to offer to help the employer with the transition process. You could say that you are willing to spend your final two weeks training someone to take over your role, or that you would be willing to help interview candidates in the future.
Two Weeks’ Notice Letter Example
Now you know what the main components of a two weeks’ notice are. But what does a two weeks’ notice look like? Here is an example that you could use:
May 15, 2020
123 Main Street
San Francisco, CA
Dear Mr. Smith,
I am writing to provide you with two weeks’ notice of my resignation from ABC Company. My final day as a marketing manager with ABC Company will be May 29th.
I have enjoyed working with ABC Company for the last two years. I am especially appreciative of all the opportunities you have given me to refine my marketing skills and experiment with new technologies. However, I have just been offered an opportunity that I cannot turn down, as it better reflects my changing career goals.
I shall continue to perform my responsibilities as usual until my final day of employment. I would also like to inform you that I am happy to help train someone to take over some of my duties if that would make the transition easier on your end. If there is anything else I can do to help, let me know.
Submitting a two weeks’ notice is one of the most important parts of leaving your current job. Even if it is not required, it still is a good way to maintain a positive relationship with your employer as you embark on a new career journey.
A two weeks’ notice is typically short—lasting only a few paragraphs—and is submitted after you have spoken with your manager face-to-face about your intent to resign.
By following the advice in this article, you should have no trouble writing a letter that politely notifies your current employer of your intent to leave. Good luck in your next job!